PRACTICAL DATA ENTRY GUIDE

How to Find and Check Spelling Mistakes in TXT Files

A spelling highlight tells you where to look, but the original image remains the final reference. Names, older words and project-specific text may be correct even when they look unusual.

Step-by-step guideUpdated August 2026Smart Data Entry Tools

In this guide

Open the image and TXT together
Review highlighted spelling mistakes
Check more than spelling
Finish every line

Open the image and TXT together

Use matching filenames so the correct image is displayed with the TXT file being checked.

Review highlighted spelling mistakes

ProofMaster highlights spelling mistakes clearly. Read the original image before replacing a highlighted word.

Check more than spelling

Numbers, punctuation, capitalization and spaces can be wrong even when every word is spelled correctly.

Finish every line

Use Focus Mode to move through the image systematically and avoid skipping a line during review.

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COMMON QUESTIONS

Frequently asked questions

Will a spell checker find every data-entry difference?+

No. It helps find spelling mistakes, but you must also compare punctuation, numbers, spaces and formatting.

Can software guarantee accuracy without checking?+

No. Accuracy depends on comparing the complete text with the original image and correcting every difference.

Should I correct the TXT before creating the final file?+

Yes. Complete the checking first, then prepare or type the final RTX, WRT or NTS file.