PRACTICAL DATA ENTRY GUIDE

How to Convert Data Entry Images into Text

For reliable data-entry output, conversion is only the first stage. Keep every image connected to its TXT file, preserve the correct order and complete a full comparison before creating the final Notepad file.

Step-by-step guideUpdated August 2026Smart Data Entry Tools

In this guide

Organize the Images first
Convert the complete folder
Check the text before delivery
Prepare the required final file

Organize the Images first

Keep the Images in one folder and check that the filenames are in the required page order. Clear naming prevents mismatched correction and delivery later.

Convert the complete folder

Use SmartOCR to select the folder once and create a separate TXT file for every image. Matching names such as 2201.jpg and 2201.txt make the next step faster.

Workflow exampleImage folder → SmartOCR → matching TXT folder

Check the text before delivery

OCR output must be compared with the original image. Use ProofMaster Focus Mode to check words, numbers, punctuation, spaces and line breaks.

Prepare the required final file

After correction, use Smart Auto Typer or the workflow allowed by the project to prepare the selected RTX, WRT or NTS file.

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COMMON QUESTIONS

Frequently asked questions

Can I convert the whole folder together?+

Yes. SmartOCR is designed to process the complete selected folder in one run.

Can software guarantee accuracy without checking?+

No. Accuracy depends on comparing the complete text with the original image and correcting every difference.

Should I correct the TXT before creating the final file?+

Yes. Complete the checking first, then prepare or type the final RTX, WRT or NTS file.