PRACTICAL DATA ENTRY GUIDE

How to Correct OCR Text Mistakes Before Final Submission

OCR saves conversion time, but final data-entry work still requires complete checking. Treat the image as the reference and correct only after comparing the exact character.

Step-by-step guideUpdated August 2026Smart Data Entry Tools

In this guide

Do not correct from memory
Review common OCR differences
Use spelling highlights as a starting point
Verify the final TXT

Do not correct from memory

A word that seems unusual may be exactly what appears in the image. Always look at the source before changing it.

Review common OCR differences

✓Similar-looking letters
✓Numbers confused with letters
✓Missing punctuation
✓Extra or missing spaces
✓Incorrect line breaks

Use spelling highlights as a starting point

Highlights help locate words, while Focus Mode supports the complete character-by-character comparison.

Verify the final TXT

Reopen the saved file and check the corrected line before using it for RTX, WRT or NTS output.

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COMMON QUESTIONS

Frequently asked questions

Should I replace every highlighted word?+

No. First compare it with the image because a name or uncommon word may already be correct.

Can software guarantee accuracy without checking?+

No. Accuracy depends on comparing the complete text with the original image and correcting every difference.

Should I correct the TXT before creating the final file?+

Yes. Complete the checking first, then prepare or type the final RTX, WRT or NTS file.